Maria Ayley, Implementation Manager at FurnitureBooks, talks about how RetailSystem integrates directly with QuickBooks online.
Powered by QuickBooks Online, the world’s number one online accounting software, which is used by 4.3 million global subscribers, the FurnitureBooks integration tool, translates the customer deposits, invoiced sales, cancellations, refunds and credits into QuickBooks online entries, providing therefore a full customer ledger and all accounting transactions in QBO – seamlessly and in ‘real time’ preventing double keying and the potential for introduced errors when doing so.
Furthermore, it allows users to run their accounting anytime, anywhere and on any device.
“I really believe that our integration offers something different from any others out there in that it makes all the QBO entries for you, just as though they had been manually entered, no upload and download of files, just a real time entry that matches the customer transaction on RetailSystem,” Maria said.
Moreover, each integration is tailored and personally managed to ensure the best ‘fit’ for the way our client works, with ongoing support and training from someone familiar with your business, rather than a ‘faceless’ entity at the end of a support line, who can only supply generic help.
“Payments taken from customers are also passed into FurnitureBooks from RetailSystem, and configured to match with the way the retailer receives them into their bank account,” Maria said, continuing: “Again, this allows proper reconciliation of customers’ monies as they are received, and highlights any discrepancies between entries in RetailSystem, and actual bankings.
“Supplier invoices are entered onto RetailSystem, so creditor payments can be efficiently handled, and duplications/mistakes avoided.”
By validating invoices received from suppliers against the purchase orders in RetailSystem, users are ensuring their pricing is correct, and also that margins on sales to customers are correctly stated, as these are corrected retrospectively if the price on the invoice is different to that on the purchase order. These invoice entries then also pass to QBO in real time
FurnitureBooks allows the user to link to their bank/credit card and PayPal accounts, and then imports the transactions in real time – automatically, then looking to reconcile and match these, further boosting efficiency and the ability to identify anything not accounted for.
The VAT functionality is very simple and also intuitive to use: “Returns are submitted directly from the software and HMRC receipt is instantly provided. Excellent vat reporting and particularly The VAT Audit checker allows the user to make spot checks within the return to be submitted on transactions that FurnitureBooks sees as possible issues or anomalies – such as duplications.
“FurnitureBooks is easy to use, and very intuitive, as well as being very forgiving when entries need to be changed or deleted, whilst capturing a full audit trail of every change or deletion that can be accessed and interrogated in the event of a query.”
www.retailsystem.com/uk/features/accountsmodule-powered-by-quickbooks/
